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H.M. Revenue and Customs (HMRC) have published the latest advisory fuel rates relating to mileage payments for business travel in company cars. These are as follows:
Engine size | Petrol | LPG |
1400cc or less | 15p | 11p |
1401cc to 2000cc | 18p | 13p |
Over 2000cc | 26p | 18p |
Engine size | Diesel |
1600cc or less | 12p |
1601cc to 2000cc | 15p |
Over 2000cc | 18p |
The only change this quarter is the increase of 1p per mile for LPG engines sizes of 1400cc or less and over 2000cc. There are no changes to the petrol or diesel rates.
The new rates will be effective from1 December 2012. However for the first month employers may continue to use the previously published rates if they choose to.
These rates will be reviewed again in February 2013 and any changes made will be effective from 1 March 2013. The revised fuel rates will be published on the fuel rates page on the HMRC website when they are released.
Advisory fuel rates can be used to calculate the following:
A more detailed explanation of the use of these rates is on the HMRC website.
The rates applying for earlier periods are also on the HMRC website.
If you have any questions regarding the use of advisory fuel rates or mileage payments please contact us.
It is sometimes overlooked that organisations (data controllers) that use personal information about individuals should be registered under the Data Protection Act 1998 and there are legal obligations concerning the protection of personal information. Failure to notify the Information Commissioners Office (ICO) is a criminal offence.
As an example where organisations process personal information for the following purposes then registration will need to be made to ICO:
There are possible exemptions for notifying ICO (that include not-for-profit organisations) but data controllers must comply with the provisions of the 1998 Act even if they are exempt from the Act .
There are a number of data protection principles that cover the regulations for personal information. These principles include the security, accuracy and length of time information is kept.
For smaller organisations the registration fee is £35. For organisations with turnover of £25.9M and 250 or more members of staff the fee is £500.
There is an online Self assessment guide - notification which will help you comply with the Data Protection Act. The guide will lead you through a series of questions to confirm if you should register and provides a checklist to assist you take the necessary precautions with personal information. The registration can be completed online New Registration - Data Protection Act - ICO.
Please contact us for if you have any questions.
Just a reminder of the tax implications of Christmas parties and gifts - the implications for employees and employers can be found on our earlier news article tax on Christmas gifts and parties.
Expenditure on business entertaining and gifts is not generally an allowable expense against profits for tax relief in a business. However, an employer can obtain tax relief on a staff entertainment event such as a Christmas party or sporting event so long as the entertaining is wholly and exclusively for the purposes of the trade and is not merely incidental to entertainment which is provided for customers or others who are not employees. ‘Employees’ is extended to include retired members of staff and the partners of existing and past employees.
Whether or not the entertaining is incidental will depend on the nature of the occasion. If the employer would not have paid for the entertaining had the guest not been present, then the event is business entertainment and the entertainment of the employee is incidental to this. The total cost of the guest and the employee would not be allowed as a deduction against profits.
Gifts tend to follow the same rules as business entertaining and are not allowable as a deduction against profits. One exception to this is small gifts carrying a conspicuous advertisement and which fulfil the following conditions:
Examples of allowable gifts are diaries, pens and mouse mats with the advertisement on the gift itself, and not just on the wrapping.
The above is a summary of some of the rules on gifts and business entertainment. If you would like more information then please contact us.
From 7 January 2013, the High Income Child Benefit charge will be introduced. This will affect you if the following apply:
You will also be affected if during a tax year you have an individual income of more than £50,000 and someone else is entitled to receive Child Benefit for a child who lives with you because they contribute at least an equivalent amount of Child Benefit towards the child's upkeep, for example pocket money or clothes. NB: it doesn't matter if the child that is living with you is not your own child.
If your household is affected, the person with the higher income may have to pay a tax charge based on the actual income and the child benefit received. Therefore you may wish to either stop receiving the Child Benefit, or continue to receive Child Benefit and use the self assessment system to calculate the tax charge each year.
If you choose to stop receiving your payments, this will not affect your entitlement to Child Benefit, and you should still complete a claim form if you have not already done so. This is because Child Benefit:
If you choose to continue receiving Child Benefit, the higher earner in the household will be subject to a tax charge each year equivalent to 1% of the Child Benefit received for every £100 of income over £50,000 in a tax year. As such, households where the higher earner has income of £60,000 or more will receive a tax charge equal to 100% of the Child Benefit received.
Example
Your individual adjusted net income is £54,000. You are entitled to Child Benefit for two children of £438 for the period from 7 January 2013 to 5 April 2013.
Your tax charge will be worked out as follows:
Step one: income over £50,000 = £4,000
Step two: determine the percentage rate to be applied to the result from step one, so £4,000 ÷ 100 = 40 (%)
Step three: £438 x 40% = £175
'Your tax charge will be = £175
To estimate the High Income Child Benefit charge applicable for your household click here
A full guide on the changes introduced by the High Income Child Benefit charge can be found on the HMRC website.
If you are unsure whether these changes will affect your household, or to speak to one of our qualified accountants contact us
Although there are benefits to the VAT flat rate scheme which is available to small businesses there are some pitfalls that can easily be overlooked. For further details on scheme HMRC - VAT Flat rate scheme for small businesses.
The main principle of the Flat Rate Scheme (FRS) is that the VAT paid to HMRC is based on a flat rate percentage (determined by type of business) being applied to the gross income of the VAT registered trader.
Gross income includes all business income (zero rated and exempt) unless it falls outside the scope of VAT. As land income is considered as business related under the VAT regulations then VAT could become payable on property rental income.
Therefore under the FRS it would be quite easy to overlook paying VAT on zero rated and exempt income related to the business such as property rental income and sale of business cars.
As an example a sole trader who has rental income (even if income separate to business such as income from a residential letting) then VAT would be payable on the rental income at the flat rate applicable. This would not apply to jointly owned properties in this scenario.
When assessing the advantages of using the FRS the effect of any zero rated/exempt exempt income should be considered.
Please contact us for further advice or assistance concerning the VAT Flat Rate Scheme.
1 November: Corporation tax payment for company not within the instalment regulations: year ending 31 January 2012
2 November: Submission of form P46 (car) for changes in quarter to 5 October 2012
5 November: End of month 7 for PAYE
7 November: Online VAT return due to be filed and electronic payment of VAT due to be cleared into HMRC bank: quarter ended 30 September 2012
12 November: Direct debit VAT payment will be taken: quarter ended 30 September 2012
19 November: CIS monthly return deadline: month ended 5 November 2012
19 November: Cheque payments due for PAYE/NI, student loan and CIS: month ended 5 November 2012
22 November: Electronic PAYE/NI etc payments to be cleared into HMRC bank: month ended 5 November 2012
30 November: Company tax return CT600 due to HMRC: years ending 30 November 2011
30 November: Company accounts (Private Limited Co) due to be filed: years ending 29 February 2012
30 November: Company accounts (Public Companies) due to be filed: years ending 31 May 2012
1 December: Corporation tax payment for company not within the instalment regulations: years ending 29 February 2012