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Auto enrolment – Check processes and software

Posted by: edwinsmith on May 19th, 2014

Before the staging date, employers must ensure that their computer systems will support and carry out the tasks required for auto enrolment including.

    1. deducting and paying contributions to the scheme
    2. monitoring the ages and earnings of your staff
    3. handling requests to join the pension scheme from members of staff who haven't been automatically enrolled.

If your existing payroll software does not support all the necessary requirements, the pension provider may provide certain services. Employers should contact their software and pension providers in order to understand which requirements will be supported.  Alternatively, employers may need to purchase a middleware software package to integrate into their current system.

The Pensions Regulator has produced a detailed guide on the questions employers should ask their software provider at www.thepensionsregulator.gov.uk/employers/business-software.aspx

Once the systems are in place, employers should allow time to:

    1. test the systems and ensure they perform the required functions
    2. ensure all staff records are up to date so the information entered will produce an accurate report.

This is the fifth installment in a series of articles regarding auto enrolment as detailed on our Employer Action Plan. Previous installments detailed below:

1 – Know your staging date

2 - Nominate a contact

3 – Develop an intial plan

4 – Know your workforce

For more information on pensions or for help making an initial plan please contact us.