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Revised advisory fuel rates 1 March 2013

Posted by: edwinsmith on February 27th, 2013

H.M. Revenue and Customs (HMRC) have published the latest advisory fuel rates relating to mileage payments for business travel in company cars. These are as follows: 

Engine size Petrol LPG
1400cc or less 15p 10p
1401cc to 2000cc 18p 12p
Over 2000cc 26p 18p

 

Engine size Diesel
1600cc or less 13p
1601cc to 2000cc 15p
Over 2000cc 18p

 

The changes this quarter are the reduction of 1p for LPG engines sizes of 1400cc or less and 1401 to 2000cc and an increase of 1p per mile for diesel engines of 1600cc or less. There are no changes to the petrol rates.

The new rates will be effective from1 March 2013. However for the first month employers may continue to use the previously published rates if they choose to.

These rates will be reviewed again in May 2013 and any changes made will be effective from 1 June 2013.  The revised fuel rates will be published on the fuel rates page on the HMRC website when they are released.

Advisory fuel rates can be used to calculate the following:

  1. Reimbursement to employees of fuel used for business travel in a company car
  2. Repayment by employees of fuel used for personal travel in a company car
  3. Allowable input VAT on business mileage claims

A more detailed explanation of the use of these rates is on the HMRC website.

The rates applying for earlier periods are also on the HMRC website.

If you have any questions regarding the use of advisory fuel rates or mileage payments please contact us.

Filed under: Employers, PAYE, VAT

Pension payments before 5 April 2013?

Posted by: edwinsmith on February 8th, 2013

From 6 April 2011 the rules changed on tax relief on pension savings. The annual allowance, which is the maximum amount of pension saving that benefits from tax relief each year per individual, became £50,000 (£40,000 net of basic rate tax). If you have been saving in a registered pension scheme since 6 April 2008 and your pension savings were less than £50,000 per annum in any of the tax years since then, then you will have an unused annual allowance to carry forward from that year/years. Unused allowances can only be carried forward for three years so the unused allowance from 2009/10 will not be carried forward after 5 April 2013.  There is a strict order in which you use up your annual allowance. You use the current tax year annual allowance first, then use your unused annual allowance from earlier years, using the earliest tax year first.Hence, to use any unused allowance of 2009/10 you must have pension savings in excess of £50,000 for the current year. The annual allowance is set to reduce in 2014/15 from £50,000 to £40,000 together with the lifetime allowance.

If however, you have not been a member of a registered pension scheme in earlier years then you will not have unused annual allowance to carry forward.

Any member can make contributions up to the ‘basic amount’ of £3,600 (£2,880 net of basic rate tax). Contributions above this amount on which a member can claim relief in any tax year is subject to the member not exceeding the lifetime allowance, currently £1.5 million, and is the lower of:

  1. the amount of the individual’s relevant UK earnings (broadly salary, self employment and other earned income) that are chargeable to income tax for the tax year, and
  2. the annual allowance, currently £50,000 (£40,000 net of basic rate tax).

If you are self-employed, contributed into a pension scheme in 2011/12 and have made no contributions so far in the current tax year, then your payments on account for 2012/13 are based on your 2011/12 position. If your 2012/13 total income is similar to 2011/12 and you do not make a pension contribution by 5 April 2013 then you may have a large balancing payment of tax due by 31 January 2014 together with a higher payment on account for 2014/15.

Your pension savings in a tax year is the total of the increase in value for each scheme of which you are a member.

For personal pensions, the increase in value is the amount you have contributed in the period, grossed up to cover the basic rate tax added by HM Revenue & Customs (HMRC), for example if you pay £500 a month into a personal pension, this is grossed up to £625 a month and your pension savings for that scheme will be £7,500.

For workplace pension schemes, the value of contributions made by your employer is also included in your pension savings. Where the scheme is a money purchase/defined contribution scheme, the increase in value for the period is the gross amount you have contributed out of your pay together with amounts contributed by your employer. For defined benefits schemes, the amount of your pension savings is the increase in the value of your promised benefits over the pension input period ending in the tax year. The valuation is based on a notional ‘capital ‘ value broadly based on 16 times the amount of annual pension achieved to date and any additional separate lump sum . Your pension scheme administrator will be able to provide you with a pension savings statement if you think your savings will be over the £50,000 allowance.

Please note that your payment should be received by your pension saving scheme by 5 April to obtain tax relief in 2012/13.

There are a number of wrinkles in the general situation set out above that may apply in particular unusual situations, so you should always check with us before making decisions.

Filed under: PAYE, Self Assessment, Tax

Real time information: steps to take now

Posted by: edwinsmith on January 25th, 2013

From April 2013, employers will be changing the way they tell HMRC about payments and associated tax deductions made to employees. From this date employees will include all students and casual staff as the relevant procedures for those types of staff will be withdrawn. Payments to lower paid, temporary staff and irregular staff will also need to be reported.

With the start of RTI being just two months away, have you considered your obligations under this?

What should you do now?

  1. You should start by making sure that if you use a payroll software, it is compliant with RTI. If you prepare your payroll manually, you will need to find a software solution. Alternatively, you could consider outsourcing your payroll, this may free up valuable time to run other aspects of your business. We run payrolls for many of our clients using well informed staff so consider asking us for a quotation.
  2. You need to check your data is correct. You should review your records and ask employees to confirm that the data you hold is correct. This will include:

Full name i.e. “Jonathan Martin Clarke” not “Jon M Clarke”;

National Insurance Number;

Gender;

Date of birth; and

Address.

  1. If you pay your employees by BACS using your own Service User Number (SUN) you must ensure that your software includes the RTI cross reference or hash field. If you pay without your own SUN you will not need to do this. More information here.
  2. As soon as your payroll software supports the facility, you will need to start to include new information such as hours worked for example. More information here.

 

Consider using the HMRC Business Readiness Checklist to help you make sure you have covered everything.

HMRC regularly provide RTI updates on their news feed on the website and we will continue to include updates on our own news feed. If you have not already done so, take a look at our .

Your contact at Edwin Smith can assist you with questions you may have.

Filed under: Employers, PAYE

HMRC changes employers PAYE accounts office

Posted by: edwinsmith on January 18th, 2013

HMRC have recently written to employers about the payment of PAYE/NIC liabilities from 6 April 2013. The letter notifies the employer about a change in the payment details, which means that all employers (with effect from the month 1 2013/14 payment) will now make payment to the Accounts Office Cumbernauld account.

Employers should not change the account office details until they make the month 1 tax payment for 2013/14 but should make sure that any memorised transactions within their banking arrangements are amended accordingly from this payment.

The specific account details are included on the letter sent to employers or can be found on the HMRC website.

PAYE code notices – ‘autocoding’

Posted by: edwinsmith on January 11th, 2013

“Auto-coding” was introduced for Self Assessment tax returns for 2010-11 and uses the information of other income and deductions from the submitted tax return to calculate and issue a revised tax code automatically for the current tax year.

The process is intended update the tax codes sooner ensuring that you pay the right amount of PAYE tax throughout the tax year.

The types of income, allowances and reliefs which can be included in your PAYE tax code are listed on the HMRC website.

It is possible to request that HMRC do not attempt to collect tax due on other income sources through the PAYE code when submitting the self assessment tax return.

In some cases, more than one PAYE code will be issued throughout the year, which can happen when the code is reviewed manually by HMRC.  Commonly individuals who receive benefits in kind, or who have underpaid tax in previous years may have manual adjustments made to their PAYE tax code.

Your accountant will not automatically receive a copy of your PAYE coding notice when issued, and so if you have received a new PAYE code and are unsure whether the entries are correct or would like to make a change to entries, please contact us for guidance.

Filed under: PAYE, Self Assessment, Tax

2012 Autumn Statement

Posted by: edwinsmith on December 6th, 2012

The Chancellor delivered the Autumn Statement on 5 December 2012 and the following announcements were made that affect tax rates and allowances etc.

Corporation Tax

  1. The main rate of corporation tax will be cut a further 1 % from April 2014 to 21%.

Business Tax (Companies and self employed)

  1. There will be a temporary but significant increase in the Annual Investment Allowance  from £25,000 to £250,000 for two years to support new investment  in plant machinery by small and medium sized businesses. It would appear the increase applies for two years from 1 January 2013.

Please contact us before taking any action as transitional rules will apply on the change from £25,000 to £250,000 in the period 1 January 2013 - to 31 March 2013 for corporation tax and to 5  April 2013  for income tax.

Income Tax

  1. A further  increase of £235 in the personal allowance for individuals in April 2013 taking it to £9,440 for the 2013/14 tax year.
  2. The higher rate threshold will be increased by 1% rather than inflation in 2014-15 and 2015-16.
  3. From 2014-15 there will be reductions to tax relief available on pension contributions. The lifetime allowance for pension contributions will be reduced from £1.5 million to £1.25 million and the annual allowance from £50,000 to £40,000.

Capital Gains Tax

  1. The  annual exempt amount for capital gains will be increased by 1% each year in 2014-15 and 2015-16.

Inheritance Tax

  1. Inheritance tax nil rate band will increase by 1% in 2015-16 from £325,000 to £329,000.

Other measures announced include the following:

  1. Cancelling the 3.02 pence per litre fuel duty increase planned for 1  January 2013, deferred to 1 September 2013.
  2. Working age tax benefits (excluding disability and carers benefits) will be up rated by 1 % for three years from April 2013.
  3. State pension will increase by 2.5%.
  4. New tax avoidance legislation will be introduced.
  5. A Business bank will be created to provide finance and support for smaller businesses.

For full details see 2012 Autumn Statement

Please contact us  if you require further information and assistance.

Christmas gifts and parties

Posted by: edwinsmith on November 16th, 2012

Just a reminder of the tax implications of Christmas parties and gifts - the implications for employees and employers can be found on our earlier news article tax on Christmas gifts and parties. 

Expenditure on business entertaining and gifts is not generally an allowable expense against profits for tax relief in a business. However, an employer can obtain tax relief on a staff entertainment event such as a Christmas party or sporting event so long as the entertaining is wholly and exclusively for the purposes of the trade and is not merely incidental to entertainment which is provided for customers or others who are not employees. ‘Employees’ is extended to include retired members of staff and the partners of existing and past employees. 

Whether or not the entertaining is incidental will depend on the nature of the occasion. If the employer would not have paid for the entertaining had the guest not been present, then the event is business entertainment and the entertainment of the employee is incidental to this. The total cost of the guest and the employee would not be allowed as a deduction against profits. 

Gifts tend to follow the same rules as business entertaining and are not allowable as a deduction against profits. One exception to this is small gifts carrying a conspicuous advertisement and which fulfil the following conditions:

  • The gift is not food, drink or tobacco, nor is it a token or voucher exchangeable for goods.
  • The cost of the gift (together with the cost of any other such gifts to the same recipient in the relevant tax period) does not exceed £50.

Examples of allowable gifts are diaries, pens and mouse mats with the advertisement on the gift itself, and not just on the wrapping.

The above is a summary of some of the rules on gifts and business entertainment. If you would like more information then please  contact us.

Filed under: Employers, PAYE, Tax

Dates and deadlines: November 2012

Posted by: edwinsmith on November 1st, 2012

1 November: Corporation tax payment for company not within the instalment regulations: year ending 31 January 2012

2 November: Submission of form P46 (car) for changes in quarter to 5 October 2012

5 November: End of month 7 for PAYE

7 November: Online VAT return due to be filed and electronic payment of VAT due to be cleared into HMRC bank: quarter ended 30 September 2012

12 November: Direct debit VAT payment will be taken: quarter ended 30 September 2012

19 November: CIS monthly return deadline: month ended 5 November 2012

19 November: Cheque payments due for PAYE/NI, student loan and CIS: month ended 5 November 2012

22 November: Electronic PAYE/NI etc payments to be cleared into HMRC bank: month ended 5 November 2012

30 November: Company tax return CT600 due to HMRC: years ending 30 November 2011

30 November: Company accounts (Private Limited Co) due to be filed: years ending 29 February 2012

30 November: Company accounts (Public Companies) due to be filed: years ending 31 May 2012

1 December: Corporation tax payment for company not within the instalment regulations: years ending 29 February 2012

 

Using form P50 to claim tax back

Posted by: edwinsmith on October 19th, 2012

Form P50 is used when you have stopped working and you wish to claim back overpaid tax prior to the end of the tax year. It can only be used in certain circumstances where you have stopped working and either;

  1. You have been unemployed for four weeks or more, or
  2. You are not claiming one of the taxable benefits listed below, or
  3. You do not expect to go back to work in the next four weeks, or
  4. You have retired permanently and are not receiving a pension from your old employer, or
  5. You have returned to full-time study

 

The taxable benefits which exclude you from a tax claim using form P50 are:

  1. Jobseeker’s Allowance (JSA)
  2. Taxable Incapacity Benefit (IB), Note IB is usually taxable if paid for more than 28 weeks.
  3. Employment and Support Allowance (ESA)
  4. Carer’s Allowance.
  5. Contribution-based Employment and Support Allowance (ESA).

 

In completing the form you will need to tick one of the options in the declaration as follows to confirm that either:

  1. You have been unemployed for four weeks or more and have not claimed any of the taxable benefits listed on page one;
  2. You have retired from work and do not get a pension from an old employer;
  3. You have returned to full-time study; or
  4. You do not expect to go back to work (including part-time or casual employment) before the start of the new tax year on 6 April.

 

You will need to send parts 2 and 3 of your P45, details of employee leaving work form, given to you by your previous employer, to HMRC with your P50 claim form. HMRC will calculate any refund due based upon your declaration and send it to you together with a replacement P45 reflecting the revised tax paid for the year.

Should you make a declaration that you do not expect to go back to work but then do, you may then pay tax on the whole of your income as your personal allowances may have already been fully used.

The P50 claim can be downloaded from HMRC website but please contact us for further help and advice if it is needed.

Filed under: PAYE, Tax

Real Time Information – changes to PAYE reporting

Posted by: edwinsmith on October 11th, 2012

Changes to the current system

Currently employers in the UK are required to report to HMRC at the end of each payroll year, summarising the payments to their employees and the deductions made for Income Tax and National Insurance Contributions (NICs) using a P35 employers year end return and a P14 for each employee.

From April 2013, almost all employers will be required to make regular reports to HMRC showing the employee payments, deductions (E.g. Income Tax, NICs and Student loans), and details of any starters or leavers in each payroll period.  The reports, known as a full payment submission (FPS), will need to be submitted every time a payment is made under PAYE and should include details of all employees, including those earning below the NIC lower earnings limit (£107 per week for 2012/13).

A summary of the key RTI facts  is available in the publications section of our website.  Please contact us if you are unsure about how the changes will affect your business.

Filed under: PAYE