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After your staging date and ongoing activities

Posted by: edwinsmith on August 4th, 2014

Declaration to the Pensions Regulator

You will need to make an online declaration of compliance (registration) to the regulator about how you've complied with your employer duties within five calendar months of your staging date. This is a legal requirement to submit this information and therefore you may face enforcement action and incur a fine if you do not provide the information required.

You will need to provide information like the details of the pension scheme you've used for automatic enrolment and how many people you've automatically enrolled into it. Even if you haven't automatically enrolled anyone, you'll still need to complete a declaration.

If your declaration deadline falls on a Saturday, Sunday or public holiday, you can provide your declaration on the next working day.

Maintain records

Certain records must be kept about your staff and about the pension scheme. Some of these will be kept by the pension scheme, some must be kept by the employer. These include:

  1. Names and addresses of staff you've automatically enrolled.
  2. The contributions payable to the pension scheme and when they were paid.
  3. Any opt-in or opt-out notices you receive.
  4. Name and address of the pension scheme.
  5. Employer pension scheme reference or pension scheme registry number.

Keeping records is good governance and is proof that you've carried out your duties.  It is important that you know what these records are and where to get them from as you may be asked to produce them in the future.  You should therefore decide in advance how to store them so they can be easily accessed.  These records must be kept for a specified time, which in most cases is six years.

Ongoing tasks

Once your employees have been automatically enrolled, the following activities will become part of your normal regular business operations:

  1. Deducting and paying contributions into the pensions scheme.
  2. Processing opt outs promptly (where applicable).
  3. Processing opt-in requests promptly if an employee chooses to join the pension scheme.
  4. Assessing and enrolling new starters if they are eligible for the scheme.
  5. Monitoring existing employees’ age and earnings to ensure that any changes which affect their eligibility are appropriately dealt with.  A table of the main categories of worker and their entitlement can be found on our publications page.

This is the final installment in a series of articles regarding auto enrolment as detailed on our Employer Action Plan. Previous installments detailed below:

1         Know your staging date

2         - Nominate a contact

3         - Develop an initial plan

4         - Know your workforce

5         -Check processes and software

6         - Review your pension arrangements

7         -Communicate to staff

8         -On or just after your staging date

9         -How to automatically enrol your staff

For more information on pensions or to discuss your auto enrolment action plan please contact us .